How LexCost Works
From Engagement to Insight
A complete platform for managing outside counsel billing. Set up firms, define scopes, review invoices, and surface insights — all in one place.
Create Your Organization
Create Your Organization
Register your company, pick a plan, and set up your admin account. You're the owner — you control who gets access and what they can see.
Onboard Outside Counsel
Onboard Outside Counsel
Add law firms, send branded welcome letters with portal credentials, and invite their billing contacts. Each firm gets scoped access to submit invoices and view their own data.
Create Engagements
Create Engagements
Define matters with approved attorney rates, either by uploading an engagement letter for AI extraction or entering details manually. Already have a signed letter? Mark it as on file and skip straight to billing.
| Timekeeper | Title | Rate | |
|---|---|---|---|
| S. Chen | Partner | $450/hr | |
| L. Park | Associate | $275/hr | |
| J. Rivera | Paralegal | $150/hr |
| Name | Title | Hourly Rate | |
|---|---|---|---|
| R. Walsh | Partner | $425/hr | × |
| M. Torres | Associate | $250/hr | × |
Define Scope & Budget
Define Scope & Budget
Authorize specific UTBMS phases, set budget caps per phase, and attach deliverable requirements. When scope changes, add dated addenda with justifications — every modification is tracked.
Submit, Flag & Review Invoices
Submit, Flag & Review Invoices
Firms submit invoices via LEDES upload, PDF with AI extraction, or manual entry. Upload historical invoices to establish a baseline without affecting compliance grades. Seven automated rules flag rate mismatches, unauthorized phases, budget overruns, and more.
| Date | Timekeeper | Task | Phase | Hours | Rate | Amount | Status |
|---|---|---|---|---|---|---|---|
| 03/12 | S. Chen | Legal research | L100 | 3.5 | $450 | $1,575 | |
| 03/13 | L. Park | Draft motion | L200 | 6.0 | $275 | $1,650 | |
| 03/13 | J. Rivera | Doc review | L200 | 4.0 | $150 | $600 | |
| 03/14 | S. Chen | Trial prep | L400 | 2.0 | $450 | $900 | |
| Total | 15.5 | $4,725 | |||||
Recommend dispute for 2 of 4 line items. S. Chen's rate exceeds engagement terms by $100/hr (lines 1, 4). Phase L400 is not authorized in the current scope agreement.
Report, Analyze & Audit
Report, Analyze & Audit
Real-time dashboards show spend, budget utilization, and compliance grades across all firms. Ask natural language questions to generate custom reports. Every action is logged with timestamps, actors, and full context.
| Firm | Q1 Spend | vs Q4 |
|---|---|---|
| Morrison & Keller | $18,240 | +12% |
| Chen Associates | $12,400 | -8% |
| Walsh Legal | $11,800 | -3% |
| Total | $42,440 | +2% |
Ready to take control?
LexCost is currently in early access. Request an invitation to get started with your organization.
No credit card required. Setup takes under 5 minutes.